A conference room is a great way to reduce travelling costs, by allowing employees to dial in and hold a conference call. To set up a conference room, simply click Your Phones from the top menu of your VoIP control panel and then click Conference Rooms.
*NOTE* Currently, you will be directed to the legacy control panel to setup your Conference Room.
Choose an unused internal number from the dropdown box, add a name and choose a PIN code and then click Create.
To access the conference room, you have two options:
- Attendees using an internal extension: Simply dial the seven digit internal number, and enter the PIN code when requested
- Attendees without an extension or who are external to the organisation: You can assign the conference room to an external number in the Phone Numbers section of your control panel. Alternatively, if you haven't got any spare external numbers you can add the conference room to a voice menu, allowing attendees to call the phone number and then select the conference room from your menu
Please note that a conference room supports a maximum of 10 people.
Once you have configured and saved your conference room, you can return to the new control panel by clicking on the Gradwell logo in the top left-hand corner.