The Hot Desk main page allows you to view and manage any of your Hot Desks. You can also view the status of the Hot Desks including who is currently logged in at that moment in time.
Search/Add Hot Desks
At the top of the page you have a handy search tool to search for a specific Hot Desk if you wish. This is very useful if you use a large number of Hot Desks. To the right of the search bar you have a button where by you can add an additional Hot Desk.
When adding a Hot Desk you simply click the 'Add new hot desk' button which will take you through to the following page:
By default the Hot Desk will be automatically assigned an internal number, you can change this if you wish but this is not required. Proceed to give it a relevant name and fill in an appropriate email for notifications to be sent to. Finally enter the emergency address (where this Hot Desk is registered), in the event the emergency services are contacted from this Hot Desk. This address is what will be passed to the emergency services if they have to dispatch any units to you.
Once you click 'Create Hot Desk' you will be presented with a confirmation page which will confirm your Hot Desk Name, Login Number and the Password. This is the only time we will display the password for the hot desk. If you ever do lose this, you can reset this within the Hot Desk configuration page.
Manage Hot Desks
From the main Hot Desk page you will have a 'Manage Hot Desks' Section. This section allows you to view each of the Hot Desks you have set up on the account and see who, if anyone, is logged in to each individual Hot Desk. You can also select the button to the right of the Hot Desk to access its options and configure the Hot Desk itself.
Configuring Hot Desk
When you click to configure a Hot Desk from the main Manage Hot Desk page, you are taken to an advanced menu which will allow you to configure each element of the Hot Desk.
The first section allows you to edit the name and email used for notifications. You can also enable or disable offline notifications which will send an email to you if the Hot Desk loses registration.
The second section allows you to manage your emergency address information.
The third section is where you can reset your password if you ever need to. If you forget your password please note there is no way to obtain it and you will be required to reset it here.
Once you have made the required changes, click 'Save settings' at the bottom of the page and you will be taken back to the main Hot Desk management page.