The person who creates the list is its administrator, who has full control over every aspect of the list.
To start off, go to http://list.yourdomain.yourtld/mailman/admin/ (for example, http://list.fsltd.co.uk/mailman/admin/)
Then click create a new mailing list near the top of the page, to get the list creation page. Here, there is a lot of information that you can supply to set up and customise your list, of which the most important items are:
- Name of list: as this is used as an email address, make sure you only use valid characters ï¿½ itï¿½s easiest to stick to all lower-case letters and numbers. You can always prettify it later.
- Initial list owner address: your email address to receive admin requests.
- Initial password fields: Either select the Yes option, or type the password you will use to manage the list later on.
- Should new members be quarantined: If you want to control who can join your list (if you advertise it openly for example), then select Yes. Otherwise, anyone can join (although you can remove them manually at any time).
- Authentication password: the password you use to access your Gradwell account.
Click Create List, and you will get a confirmation page from which you can select further management options, and an email with the auto-generated password, if any.
Keeping the list details safe
It is important that you keep the email with your specified or auto-generated password in a safe place, as there is no facility to retrieve it automatically. If you do lose the password, you must contact support (or email email@example.com and ask for it to be reset by the Mailman admin.
Note: if you set the General Option to send password reminders monthly, you may save yourself time in answering lost password requests from your users! This won't remind you of the list password though.
For the same reason, if you have hidden lists (that is, you chose not to list them on the gradwell dot com server), you'll need to keep the emails handy so you can remember the names of all your lists. The Mailman admin does have facilities to print out all the lists, but its much better to keep the details yourself.
If you want to use the password reminder option, you need to set up a mailbox firstname.lastname@example.org, for example, email@example.com.
Note that the first time a member sends a message to the list, he or she will need to confirm it for anti-spam reasons: you may wish to warn about this in the welcome message you set up later.
Modifying the new list
The following topics describe first how to personalise your list, then how to set it up as either an announcement only list (where the list owner and perhaps one or two deputies are the sole contributors), or a discussion list, where people can have two-way conversations.
For all administrative functions, you need to go to this page: http://list.yourdomain.yourtld/mailman/admin/yourlistname
(substitute the name of your domain, and the new list at the end of the URL!)
Enter your list password and click Let me in to see the admin home page for your list.
Mailman comes with standard texts for all necessary elements, but you can edit these to be more specific to your list. This is done as described below.
You need to be logged onto ochre.gradwell.net
Editing the standard pages
Certain standard pages that members can see are edited from the Edit Public HTML pages link, which lets you alter the contents of:
The general list information page, at http://list.yourdomain.yourtld/mailman/listinfo/yourlistname
The subscription results page that appears after a subscription has been submitted from the general page.
The user preferences page at http://list.yourdomain.yourtld/mailman/options/yourlistname/subscriberemail
For all of these, you need to understand enough HTML coding not to mess it up, so if you are not confident, you might wish to make a copy of the standard text before editing!
Adding (importing) members
You may make it a term of your service that people must join the list, in which case you can bulk-subscribe them, or otherwise send out a bulk invitation that they can decline if they wish.
On the Membership Management page, click the subsidiary link to Mass Subscription. This page lets you either invite or subscribe a number of people at once. In the first text box, you can type a number of new members in the form emailaddress (realname), one per line. Alternatively, you can upload a text file with emails and names in the same format.
firstname.lastname@example.org (Joe Bloggs)
email@example.com (Tom Archer)
You can also specify some personalised text to be added at the start of the invitation/subscription message that new members will get.